The COVID-19 pandemic of 2020 has shaken the workplace security industry to its roots.

With 92 percent of employees reporting that physical workplace security is more critical now than it was before the pandemic, organizations all over the world are wondering how they can better improve workplace security and develop a robust on-site operations plan.

Any person entering a lobby or attending an event is now concerned about the possibility of disease transmission. Previously, experts were more concerned with finding and protecting guests, contractors, and suppliers accessing the premises; however, workers have now become an integral part of the equation, necessitating the need for increased health, safety, security, and amicable environment at the workplace.
If you know who is approaching the door? When should they arrive and depart? Do you know who else was on the premises at what times and dates if an employee tests positive?

Fortunately, technology is rapidly evolving to bridge the difference between danger and fact. In reality, 89 percent of business professionals believe that an enterprise guest and employee management scheme makes the workplace safer.

A cloud-based corporate visitor and employee management system allows businesses to personalize and streamline the visitor and employee experience in their workplaces or activities.

Companies can handle multiple places from a single admin interface and customize the sign-in process based on who they are and why they are there. Organizations can improve organizational stability, operating performance, and data collection and utilization by implementing a flexible enterprise guest and employee management system.

If you are a security chief, you have the ability – and the corporate support – to make large-scale changes to your services. A security review will provide you with a big-picture perspective of your company’s readiness for hybrid work. It will expose security flaws and assist you in prioritizing changes to reduce risks. With a structure in hand, you will evaluate three simple measures.

Many of the clients are secured from significant physical and financial damage when they operate in a safe atmosphere. Employees, clients, associates, properties, and investors are all included. If they do not, the consequences of even a single crucial incident will cause organizational harm. This involves impeding a company’s operational effort and placing employees in danger. Companies must first recognize the various security threats they pose to plan for a crucial workplace danger.

How does an enterprise visitor management system enhance the facility's workplace security?

If you do have a paper logbook, the first step in improving workplace security is to get rid of it! It is unreliable, puts data and physical protection at risk, and raises the risk of disease transmission.

If you’ve already switched to a visitor management scheme, make sure it’s set up to meet corporate security standards and includes functionalies like touchless sign-in, communication tracking, and power management.

Here are eight tips for improving organizational protection through proactive visitor management:

1.Reduce the possibility of disease spread

Paper logbooks are unreliable, reveal confidential details, and do not mitigate disease transmission danger. Enterprise guest management solutions have innovative features including touchless sign-in to help you understand who is accessing the building and consolidate information on a single page.

2.Tracing contacts through several buildings

An enterprise visitor management system may have a clear view of all persons that have been registered. It records personal information for each person who walks through the door, as well as dates of previous visits, to be used in the organization.

3.Activate the visual recognition

Using background checks, you can tell the difference between wanted and unwelcomed visitors. To detect danger and immediately alert security officials, tourists are screened against custom internal or third-party databases.

 

4.Visitors are screened against watchlists

You will now complete the security evaluation matrix after identifying risks for each pillar and developing a rating system. An example of how a completed matrix could look can be seen below.

5.Send imminent danger warnings

When an unexpected guest signs in or fails the health and safety pre-screening protocol, hosts receive instant alerts.

6.Front-line activities should be streamlined

As part of the sign-in phase, requires them to obey PPE guidelines and other protection precautions such as signing NDAs, waivers, or other legal papers.

7.Educate on fire precautions

To easily relay critical safety details to tourists and contractors, integrate safety briefing videos at check-in or include an emergency exit chart in warning emails.

8.Enhance the emergency management strategy

In an emergency, access the corporate visitor management system from every browser for a roll-call view and email evacuation updates to those remaining on-site.

Organizations are responsible for adhering to these increased protection and safety requirements in the aftermath of the COVID-19 pandemic. Recognizing the significance of corporate guest management in increasing workplace protection would allow businesses to avoid security threats and be prepared for emergencies

Stay safe and secure your workplace with our visitor management solutions.
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