Contact tracing assessment is key in identifying individuals who have an infectious illness and determining who they may have come into contact with to stop disease transmission. In the case of COVID-19, affected patients are advised to self-isolate, and people who may have been exposed to the virus are asked to quarantine themselves at home voluntarily. Many public health professionals believe that this is critical for helping families and industries to reopen safely.


“We have this tool—contact tracing—and if we invest more time and funding on simply building up our capabilities, we can monitor delivery, get back to work even more easily, and prevent the loss of thousands of lives,” says Dr. Crystal Watson, assistant professor at Johns Hopkins Bloomberg School of Public Health.


The problem is that, according to a new study of contact tracing activities by state health departments in the United States, more sites are reopening before thoroughly establishing the tracing programs that public health officials demanded months earlier. Manual touch tracing would not suffice due to the pace and volume of COVID-19 events.


Simultaneously, many corporate and security executives are concerned about the privacy ramifications of touch tracing. They are also reluctant to engage in technology that is thought to have only a short-term use (i.e., only during the pandemic). Is it possible for your company to implement a contact tracing scheme that is both cost-effective and reliable in ensuring staff and visitors’ health and privacy?


Your company may already have the resources used for contact tracing. The following are the three steps in the contact tracing process:



 Tracking any person onsite – including staff, contractors, suppliers, or guests – entails keeping a time-stamped log of anybody who enters or exits the facility at any given time. Access monitoring, video monitoring, and staff and visitor management systems, such as Traction Guest, can maintain an auditable record of who enters and exits a building. The device must be able to filter and export onsite data for particular dates and periods to enforce touch tracing.




If there was a potential virus infection, all occurrences of the infected person onsite, as well as those who were present at that venue, must be reported. Sign-in and onsite documents must be searchable and provide the individual’s location, period, and proof of presence. Access management mechanisms must also return search results based on fob or access card numbers. Once time frames have been determined, contact tracing records are created to alert all people who were present at the location during those times. The corporation is required to give notice of future publicity.



Sign-in details should contain contact information so that anybody who may be affected can be quickly notified by phone, email, or text. Visit data from the visitor management system device can be used for more than just streamlining facility operations; it can also be used to support communication tracing, allowing at-risk persons to be alerted and take appropriate steps to prevent further spread. Knowing who was on-site at any given time and being able to log all onsite trips and screen for prior travel reduces vulnerability and helps keep staff safe in the workplace.


How to use Entrybook visitor management system during covid for Effective Contact Tracing

Entrybook’s VMS dynamic portal has features specially designed for vetting COVID-19 symptoms. You may invite people onsite, run pre-screening procedures, and grant or refuse access based on how their responses match the precise criteria of your venue.

Unlike other methods to contact tracing, the Entrybook VMS method will report on any person who signed in and out of a venue. By capturing employee and visitor sign-ins via Entrybook VMS or incorporating Entrybook visitor management system during covid into an existing access control or video monitoring device, the data may be filtered or exported.

The visitor log is a permanent record of who has signed in at a business. It contains date and time stamps on each visit and when an employee or guest checked out and a time window of when they were onsite. This information will be used to monitor not only COVID-19 infection incidents but also a variety of other protection and safety issues that businesses might have.

For eg, if you are told that someone who was in the workplace from 11:00 a.m. to 3:00 p.m. on Tuesday tested positive for COVID-19, as an admin, you should take the following basic steps:

  • Go to your visitors and filter the results for that day, which will reveal who else may have been there.
  • Use the search feature to determine when the sick person was in the workplace.
  • Export the data as a CSV file and view/filter/sort the data to easily remind others of the situation.

Stay safe during these testing times and secure your workplace.
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