If you are considering transforming your workplace, it cannot be accomplished in a month or sometimes even in a year. It is a continuous journey that requires in-depth learning and aligning of your company objectives with the workplace. If you have started remodeling your workplace, you would have realized it is impossible to change the entire workplace at once. 

What is a hybrid workspace? A hybrid workspace marks the first step of transitioning into an agile modern workplace portfolio. You need to carefully choose your efforts and start documenting your learnings and shortcomings from your first step and apply that intelligence to future projects.

What are your goals behind workplace transformation?

You need to jot down the reasons behind the workplace transformation. An important question to ask is “Why is your organization looking at modernizing your office portfolio with a hybrid workspace? One of the reasons you could look at transforming your workplace is the staggering amount of wasted space in corporate offices and the amount of money you can save by optimizing space that got your attention initially.

The overall goal of a workplace transformation should also focus on achieving and improving flexibility, increased collaboration, and connectivity. These enhance employee performance, increase employee satisfaction, optimal use of physical space, and employer branding.

Enabling collaboration

Primarily your workplace must help you transform the way you carry out your daily business operations. Today’s knowledge economy demands unprecedented levels of productivity and innovation for companies to stay competitive. Markets are being disrupted by new players with better ideas, and even the most well-established firms must up their game to maintain their position.

We are all aware of the fact that innovation doesn’t arise from a solitary worker in an enclosed cubicle, instead it comes from a collaboration of employees who drive the ideas. Your hybrid space should be able to accomodate this and contribute to bringing about significant cultural shift from your workforce. Teamwork needs to become the new standard operating procedure.

 

Your teams should be motivated to work together in the modern workplace that your are trying to create while breaking down barriers between teams by removing the physical barriers. The workplace transformation initiative should provide staff with the right IT tools, platforms and services, enabling your employees to collaborate anywhere, anytime with a fit for-purpose security and optimising their work experience and productivity. 

It becomes extremely important to add spaces that encourage movement and offer stress relief such as yoga or meditation rooms. Use of biophilic design helps to clean the air and increase oxygen levels, and take advantage of opportunities to increase the flow of natural light.

These are some of the ways you could keep your employees connected, engaged and productive

Attracting and retaining talent

According to CBRE, the talent now trumps cost as the top consideration in workplace strategy.“The war for talent” is a continuous battle that every organization is facing and the ones that are actually succeeding in winning this stride is with a powerful weapon: the modern workplaces.

There are companies that can still attract and retain talent with hybrid workspaces in spite of not having a complete agile portfolio. Employees from all generations are looking for physical spaces that offer an attractive design, natural light, greenery, comfortable furnishings for different work styles, and the latest technology, as well as amenities like cafes, gyms, and wellness features. It always adds a tick in the talent competition when you offer a modern workplace. While offering a warm welcoming environment, salary is no longer the single metric to compete with other top firms in the process of hiring the best candidate out there. By doing so, you are offering them an efficient and effective workplace where they would want to collaborate with others and accomplish their work. Your modern workplace can provide value that others can’t match.

Your transformational journey from a traditional to the modern workspace

The Modern Workplace isn’t about fancy offices with bean bag chairs, stand-up desks, space-age pods and so on, but it’s all about creating more engaged employees and happier customers. Your strategy about creating innovative workplaces should be far more than just about throwing new tech into an organisation and expecting it to solve old problems.

Also, it might be tempting to copy a strategy that other successful organizations have done in their transformation. The strategy followed by them would not work well with your organizational set up and goals. This is an essential lesson we’ve learned firsthand supporting clients who are leading the way in implementing modern workplaces.

 

It is important to focus on discovering a workplace transformation plan that suits your needs and your people. How would you do that? It is only through a thorough research and reliable data about what your people need and how they work, you will be able to arrive at a workplace model that works best for your organization.

Getting started with implementing the hybrid workspace

The best results in workplace transformation comes in when you consider transforming an entire building as against a few floors. It becomes harder to achieve the cultural changes that are needed on a smaller scale if you try modifying just a few spaces. While you are transforming an entire building you would be providing your workforce with an immersive experience that truly embraces the new way of working. 

You culd also transform your workspace, one building at a time, and call it an “experience centers” which will build excitement and help teams adjust to the new workstyle. This could involve redesigning just a floor or two, where the impacted teams can take turns working for a month or so before the big move to the new building.

Choose your location carefully

Modern workspaces are not just exciting but also create curiosity among your workforce who are not intended to work in that particular space. This may lead to several unassigned workers flocking to the new building, which can affect the working conditions and the outcome if you have 20% more people using the space than you planned for. So, when you initially plan for a hybrid workspace, ensure you choose a building that’s not in one of several in the same complex or even in the same neighborhood. Instead, choose a location that’s not too close to your other facilities.

Make it a learning experience

It is important to keep in mind that your hybrid workspace is just the first step to a fully agile, modern workplace portfolio. You need to carefully evaluate your strategy and efforts so you can learn from the experience and apply that intelligence to future projects. You need to ensure that the teams that you wish to relocate in the new space are a good representation of your organization. This is a quintessential step for planning spaces in future and won’t help if the group you choice to relocate is a homogenous group that is very different from the rest of your organization.

Also, it is important to note that not every employee at your workplace is well suited to working in an agile, collaborative space. For example, consider an employee who is part of a customer service or a call center, he would be spending most of his time on phone and would not gain much from the new workspace model. Therefore, it is important to migrate those teams to a new hybrid workspace where they are bound to benefit by working more collaboratively in their daily tasks. 

Entrybook’s workplace automation experts can help you transform your workspace in no time. Start your 14-days free trial with Entrybook and get started with your transformational journey.

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